Microsoft 365 Migration
Whether you are leaving Google Workspace, consolidating tenants after a merger, or finally retiring on-prem file servers, we run staged Microsoft 365 migrations with security hardening built into the cutover — not bolted on after.
A free 30-minute working session. We review your environment and send a prioritized action plan you keep, whether or not we work together.
These are the sparks that usually bring us into the room.
Every engagement ships measurable impact, documentation, and enablement.
Delivery method
Every week includes demos, telemetry, and regulator-ready documentation.
Discovery & wave plan
Inventory mailboxes, drives, shares, and integrations; design staged migration waves.
Security-first landing zone
Build the destination tenant hardened — identity, device, and data policies before content moves.
Staged cutover
Move each wave with rollback checkpoints, permissions mapping, and same-day verification.
Adoption & handoff
Training recordings, runbooks, and hypercare so staff land productive in the new estate.
Where it shines
Staff and volunteers juggled Google Workspace, file servers, and unmanaged laptops. We unified identity, moved every workload to Microsoft 365, and deployed Intune + Defender + Purview as part of the migration itself.
800+ employees now run on a cloud-only estate with conditional access enforced by default.
Onboarding: 10 days → 2
All file shares moved to SharePoint + OneDrive in staged waves with automated permissions mapping.
4 weeks to cut over all file shares.
100% of devices compliant in Intune
Google Workspace to Microsoft 365 is the migration we run most often, and it is rarely just an email move. Mail and calendars are the easy part; the real work is Drive content — shared drives with years of accumulated permissions, orphaned files owned by departed staff, and folder structures that grew organically. Our discovery pass inventories all of it before the wave plan is written, so nothing surfaces as a surprise during cutover week.
Permissions are mapped, not flattened. When a shared drive becomes a SharePoint site, the people who could see a folder before can see it after — and the people who should never have had access lose it, because migration is the one moment an organization can fix years of permission drift for free. Staff get short training recordings keyed to what actually changed for them, which is why our adoption holds after the consultants leave.
Mergers, affiliations, and restructures leave organizations running two Microsoft 365 tenants — two identity systems, two security baselines, double the licensing overhead. Tenant-to-tenant consolidation moves mailboxes, OneDrive content, SharePoint sites, and Teams into a single governed tenant, with the destination hardened before the first account lands.
The order of operations matters: identity first, then devices, then content. Conditional access and Intune enrollment go live in the destination tenant before mailboxes move, so there is never a window where migrated accounts sit outside your security posture. Every wave has a rollback checkpoint and same-day verification against the source.
Most of our migrations are for nonprofits, human services organizations, and regulated SMBs — teams where a migration has to survive an auditor's questions afterwards. That changes how we work: privileged access is documented as it is created, security baselines are evidence-ready from day one, and we review your Microsoft nonprofit licensing and grant eligibility during discovery so you are not overpaying for the licenses the migration lands on.
Query Minds is headquartered in Sacramento, California, and delivers migrations remotely for organizations across the United States. Our largest migration to date moved 800+ staff and volunteers at Volunteers of America Western Washington from Google Workspace and on-prem file servers to a cloud-only Microsoft 365 estate — with conditional access enforced by default and onboarding time cut from ten days to two.
Platforms & accelerators
FAQs
Yes — Google Workspace to Microsoft 365 is the migration we run most. Mail, calendars, Drive content, and shared drives move in staged waves with permissions mapped, and staff get training recordings so the switch sticks.
Yes. We consolidate tenants with a wave plan that covers mailboxes, OneDrive and SharePoint content, Teams, and identity — including conditional access and device policies in the destination tenant before anything moves.
The destination tenant is hardened first: Entra ID conditional access, Intune device enrollment, and Defender baselines go live before content lands. Every wave has rollback checkpoints and same-day verification, so there is no window where data sits unprotected.
Most organizations complete the move in 4-8 weeks depending on mailbox count and file-share volume. Discovery in the first week produces the wave plan and a firm timeline you can share with your board.
Yes — Microsoft offers granted and deeply discounted licensing for eligible nonprofits, and many organizations we meet are on the wrong plan for what they actually use. We review eligibility and licensing fit during discovery so the estate you migrate into is the one you should be paying for.
We are headquartered in Sacramento, California and deliver migrations remotely for nonprofits and regulated teams across the United States. California organizations get the same remote-first delivery with time-zone overlap for cutover weekends.
Tell us about your priorities and we will share a playbook within one business day.